Effective Date: [January 1st 2026]

1. Introduction

Bell Spaces (“we”, “our”, “us”) respects your privacy and is committed to protecting your personal information.

This Privacy Policy explains how we collect, use, disclose, and protect personal information when you use our website or engage with our property management services.

We comply with the requirements of the New Zealand Privacy Act 2020.

2. Information We Collect

We may collect the following types of personal information:

Information you provide directly

When you interact with us, you may provide:

• Name

• Email address

• Phone number

• Postal address

• Property ownership information

• Tenancy-related information

• Identification documents where required for tenancy applications

Information collected automatically

When you use our website, we may collect:

• IP address

• Browser type

• Device information

• Pages visited

• Date and time of visits

This information helps us improve our website and services.

3. How We Use Your Information

We may use your personal information to:

• Provide property management services

• Respond to enquiries

• Process tenancy applications

• Communicate with landlords, tenants, and service providers

• Manage maintenance and property-related matters

• Improve our website and services

• Meet legal and regulatory obligations

4. Sharing Your Information

We may share personal information with:

• Property owners and tenants as required for management purposes

• Contractors and maintenance providers

• Professional advisers (such as accountants or lawyers)

• Government agencies where required by law

• Technology service providers who help operate our website

We will only share information where necessary for legitimate business purposes or where required by law.

5. Storage and Security

We take reasonable steps to protect personal information from loss, misuse, and unauthorised access.

Information may be stored electronically using secure systems or in secure physical records.

6. Cookies and Website Analytics

Our website may use cookies or similar technologies to improve user experience and understand website traffic.

You can adjust your browser settings to disable cookies if you prefer.

7. Access and Correction

Under the Privacy Act 2020, you have the right to:

• Request access to personal information we hold about you

• Request correction of your personal information

To make a request, please contact us using the details below.

8. Retention of Information

We retain personal information only as long as necessary for business purposes or as required by law.

9. Third-Party Websites

Our website may contain links to external websites. We are not responsible for the privacy practices of those websites.

10. Changes to this Policy

We may update this Privacy Policy from time to time. The latest version will always be available on our website.

11. Contact Us

If you have any questions about this Privacy Policy or your personal information, please contact:

Bell Spaces (KYS Engineering Limited)
13 A Motueka Quay Motueka Tasman
kysengineer@gmail.com
029 020 11989